Administrative Assistant

Company Name:
Department of Defense
All qualified U.S. citizens in Newport RI commuting area Excepted Service Permanent Full Time
Discover a civilian career that is filled with possibilities with the Naval Intelligence Community and become part of something that makes a difference for you, your country, and the world.
The Naval Intelligence Community spans across many organizations that provide direct support to the Navy, Marine Corps, U.S. Coast Guard and various Joint and Fleet Commands. Gain an understanding of the roles and responsibilities of the Navy relative to the broader Intelligence Community and work side by side with your fellow companions throughout the DOD and various other intelligence agencies.
Serves as an Administrative Assistant at the GG-09 grade level and performs clerical and administrative tasks involving a variety of functions for an organization. This position is located in Newport, RI.

You must be a US Citizen. Must be registered for Selective Service, see Legal & Regulatory Guidance. Suitable for Federal employment as determined by background investigation. Selectee may be required to successfully complete a polygraph examination This position is a Drug Testing Designated Position (TDP) You must obtain and maintain a Top Secret Security Clearance
Review and edit clerical and administrative reports for consistency, accuracy, grammar and punctuation.
Type correspondence, reports, studies, and messages in final form from rough drafts, notes or oral instructions.
Establish and maintain administrative tracking and reporting systems.
Manage the security program, process security clearance visit requests and maintain appropriate security records.
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GG/GS-08 grade level or pay band in the Federal service equivalent experience in the private or public sector. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience must demonstrate the following: 1) Reviewing and editing clerical and administrative reports for consistency, accuracy, grammar and punctuation; 2) Typing correspondence and reports in final form from rough drafts; 3)Entering and tracking budget and timekeeping information in databases; 4) Assisting with security clearance request and maintaining security records.
Additional qualification information can be found from the following Office of Personnel Management
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and/ or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
As part of the application process, you must complete and submit an occupational questionnaire. To preview this questionnaire and determine if your experience matches the required skills for this position, click the following link: _View Assessment Questions_
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, we strongly recommend that you submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned). See OPM''s General Policies for information on crediting education.
Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit:
All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume.
Selectee must complete a Special Background investigation and receive a favorable adjudication by a determining authority. A Top Secret security clearance is a requirement of this position and access to Sensitive Compartmented Information (SCI). Failure to obtain and maintain this required level of clearance may result in the withdrawal of a position offer or removal. If you possess a security clearance, please indicate the level and termination date in your resume.
Successful completion of a pre-employment drug test is required. A tentative offer of employment will be rescinded if the applicant fails to report to the scheduled drug test appointment. Incumbents of drug testing designated positions will be subject to random testing. Drug test results will be provided to the employing activity/command.
All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statute, 10 U.S.C. 1601. This position is in the excepted service. Non-DCIPS applicants selected for a DCIPS position must acknowledge in writing, prior to actual appointment to the DCIPS position, that the position for which he or she has been selected is in the excepted service and covered by DCIPS. Federal employees currently serving in the competitive service must also acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS position. This acknowledgement is necessary as movement between the excepted service and competitive service may be limited if the employee does not possess competitive status.
All newDCIPS employees must successfully complete a two-year trial period.
When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies:
If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.
To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To apply for this position, you must provide a complete Application Package which includes:
Complete R sum
Complete Assessment Questionnaire. _View Occupational Questionnaire_
Other supporting documentation as required. Please see the "REQUIRED DOCUMENTS" section to determine if there are other documents you are required to submit.
Failure to submit a complete application package (resume, assessment questionnaire, and all supporting documents) by 11:59 pm Eastern Standard Time (EST) on Thursday, June 05, 2014, may result in an ineligible rating and loss of consideration. Please follow all instructions carefully as missing application information will not be requested.
If more than one resume is received, only the last resume received and processed will be reviewed.
If you upload your documents, _do not fax_ the same documents.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: select Application Status, and click on the more information link under the application status for this position.
If you are unable to apply online or unable to upload your supporting documents please follow the directions located at:
The Vacancy ID is _1131899_
Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.
It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers/documents submitted by an applicant.
The documents you are required to submit vary based on what authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, ect). Please review the following to see if there are any documents you need to provide:
Resume showing relevant experience (cover letter optional). Please make sure your resume includes the following: Your First and Last Name, Current address, Current email address, Current phone number, Where you worked, Job title, Job duties and accomplishments, Employer's name and address, Supervisor's name and phone number, Starting and end dates (Mo/Yr), hours per week & salary. If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment for that position. Note: Only the last resume received will be reviewed.
Completed assessment questionnaire (part of the online application).
ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? It is recommended that you provide a copy of your last or most recent SF-50, "Notice of Personnel Action." DOD employees can access their SF-50 at: My Biz. For additional information, click here: Current Perm DOD Federal Civilian Employee.
ARE YOU A CLAIMING VETERANS' PREFERENCE? Veterans are recommended to provide legible copy/copies of the following: DD-214, "Certificate of Release or Discharge from Active Duty," showing all dates of service, as well as character of service (Honorable, General, etc.). The member 4 copy of your DD-214, "Certificate of Release or Discharge from Active Duty," is preferable.
Statement of Service/Proof of Service (in lieu of a DD-214) from your command or local Personnel Support Detachment (PSD). The Statement of Service/Proof of Service must provide all dates of service, the date of discharge and anticipated character of service (Honorable, General, etc.). Veterans should upload their DD-214 once they receive it upon separation.
ARE YOU A VETERAN CLAIMING VETERANS' PREFERENCE WITH A 30% OR MORE DISABILITY? Disabled veterans are recommended to provide legible copies of the following: Standard Form-15 (SF-15), an Application for 10-Point Veterans' Preference. To obtain a copy of SF-15, go to .
Applicable supporting documents as noted on Standard Form-15 (SF-15). DD-214, "Certificate of Release or Discharge from Active Duty," showing all dates of service, as well as character of service (Honorable, General, etc.), member 4 copy of the DD-214 is preferable or a Statement of Service/Proof of Service, which includes service dates, nature of separation and character of service. Also,an official statement dated 1991 or later, from the Dept of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that you have a service connected disability of 30% or more.
Additional Veteran's information:
To obtain a copy of your DD-214 from the National Archives website:

If you are not sure of your preference eligibility, visit the Department of Labor''s website:
Veterans'' Preference Advisor
For more veterans' preference information click here:
Veterans'' Preference Information
When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability, related to the job requirements.
Best qualified applicants will be referred to the hiring manger. The selecting official may choose to conduct interviews, and once the selection is made, you will receive notification of the decision.
Stay informed of changes to your application status by signing up for automatic email alerts at:
Department of Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and 401K-type retirement plan. More information can be found at:
This Position is subject to Department of Defense Priority Placement Program.
This announcement may be used to fill additional vacancies.
Selectee is required to participate in the Department of Defense direct deposit of pay program.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments, fails the medical/agility/drug test, lacks the certification requirements, or is unable to obtain a security clearance.
The Department of the Navy uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit .
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Department of Navy policy information may be found at

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